VMC Minutes

 VMC Minutes

KENDRIYA VI DYALAYA, ONGC SIVASAGAR, ASSAM

AGENDA POINTS FOR VMC MEETING TO BE HELD ON
21 August 2012

x Discussion on the follow up of the minutes of previous meeting. x Academic Progress & Planning

x Remedial classes for weak students

x Staff position

x Annual Maintenance & Repair

x Co Curricular Activities

x Approval of Budget

x Purchases

x Condemnation of stock from various department

x Traffic safety

x Any other point with the permission of chair.

I/C Principal

KV ONGC Sivasagar

KENDRIYA VIDYALAYA, ONGC SI VASAGAR, ASSAM

Minutes Of Vidyalaya Management Committee Meeting for the tenure 2011-14 held on 21 August
2012 at 10:30 AM at Kendriya Vidyalaya, ONGC Sivasagar, Assam

List of Members Who Attended the Vidyalaya Management Committee Meeting held on 21 August 2012 at 10:30 AM at Kendriya Vidyalaya, ONGC Sivasagar, Assam.

1

Mr. U.S. Prasad

General Manager (P), Head - Well Services, ONGC, Sivasagar and

Nominee Chairman, VMC, KV, ONGC, Sivasagar

 

2

Mr. S. Lakshmi Ram

Chief Engineer (Civil) – Colony Maintenance, ONGC, Sivasagar

Member, VMC, KV, ONGC, Sivasagar

 

3

Mr. Biren Baruah

Retd. HOD (English), Sivasagar College, A.P. Road, Amulapaty, Near

Lions Club, Sivasagar and Member, VMC, KV, ONGC, Sivasagar

 

4

Mr. Pradip Bhuyan

Retd. Principal, Bezbaruah Hr. Secondary School, Krishna Nagar,

Ganakpati, Sivasagar and Member, VMC, KV, ONGC, Sivasagar

 

5

Shri M.H. Borbhuya

E.E., Electrical Section, ONGC, Sivasagar and Nominee Chairman,

KV, ONGC, Sivasagar and Member, VMC, KV, ONGC, Sivasagar

 

6

Dr. Shyam Sunder

SMO (Paediatrics), ONGC Hospital, Sivasagar and Member, VMC,

KV, ONGC, Sivasagar

 

7

Shri M.K.Sengupta

Manager, Estate Section, ONGC, Sivasagar and Member, VMC, KV,

ONGC, Sivasagar

 

8

Shri K.C. Dutta

Retd. Principal, Commerce College, Sivasagar, Member, VMC, KV,

ONGC, Sivasagar

 

9

Shri.G.G.Reddy

PGT(Comm), K.V.ONGC Sivasagar and Member, VMC, KV, ONGC,

Sivasagar

 

10

Smt. Padmakhi Kairy

Dy.SE, DBG, ONGC, Sivasagar, Member, VMC, KV, ONGC, Sivasagar

 

11

Smt.Sunita Kumari

I/C Principal, KV.,ONGC, Sivasagar and Member Secretary, VMC, KV,

ONGC, Sivasagar

 

 

Meeting of the Vidyalaya management committee was held on 21.08.2012 in the conference hall of KV ONGC Sivasagar. The meeting was chaired by Shri U S Prasad General Manager (P), Head - Well Services, ONGC, Sivasagar and Nominee Chairman, VMC, KV, ONGC, Sivasagar. At the outset Chairman & VMC members were offered a floral welcome by the I/C Principal. The meeting started with the introductory session where I/C Principal introduced herself to the chairman and all other dignitaries.


(1)Follow up action on the minutes of previous meeting:

The meeting begins with the review of the action taken report of the last VMC meeting held on 24-2-2012  I/C Principal informed to the house that:

a.     Provision of two water coolers by ONGC : Yet to be done

b.    On the issue of laying paver block for approach road between two school gates and the courtyards, the carpeting :  work completed

Chairperson instructed to Shri M.K.Sengupta to install two water coolers, as it is not a big work.

(2)Annual M aintenance & Repair:

x It was informed to the house by the I/C Principal that Regional sports meet is going to be held from 31.08.2012-2.09.2012. There is urgent need of grass cutting and leveling of school play ground.

x Repair and replacement of toiletries, Toilet Tiles etc.

x Maintenance of roof leakage in class XB ,Geography Lab and biology lab

x Water taps in chemistry Lab and Junior Science Lab x Replacement of door shutter i n Pri nci pal Chamber x Raising the height of septic Tanks

x Replacement of the broken wi ndow panes & plumbi ng work

x Repairing of broken furniture & fixtures costing Rs 20,000 :To be taken up x Repairing of ceiling of computer labs

Mr. S. Lakshmi Ram, Chief Engineer (Civil) assured to do all minor repairs when application is forwarded from the Vidyalaya for repairs.It takes time for complete renovation the chairperson added.

The works done are to be verified by the Principal /Representative. The house approved for repairing broken furniture at Vidyalaya Level.

Mr. S. Lakshmi Ram suggested to do periodical review of repairs and to send application for repairs periodically .A copy of the same is to be given to the chairperson also.


(3)Staff Accommodation – I/C Principal informed that Staff members are

li vi ng i n unmai ntai ned, dampen, and condemned quarters: Requi red reasonable liveable quarters for the school staff.

The house decided that an application is to be forwarded to Shri

M.K.Sengupta regarding requirement of quarters and Minimum two quarters to be given at present for teachers.

(4)Joint I nspection Report:

A brief discussion was held for implementation of report of joint inspection which was conducted on 21 November 2011 by Civil Section, Estate Section and the Vidyalaya.I/C Principal presented a detai led report whi ch shows partial i mpl ementati on i n two poi nts only out of 20 poi nts noted i n the i nspecti on report.

The house decided that Compliance yet to be done.

(5)Admissions under RTE :

I/C Principal informed to the house that:

Estimated expenditure on account of RTE implementation

S.No

Name of KV

Total No of students enrolled in class I as on 31/07/2012

No of Vacancy under RTI

No of Student Admitted in Class I durring Session 2011-12 Under RTI

total

Estimated expenditure for per child anum

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

 

 

 

 

 

 

Uniform 1500/-

Books & Stationary 1000/-

Tranportation 2000/-

VVN Rs 300/-

Total 4800/-

Remark

1

KV ONGC, Sivasagar

10

10

11

21

16500

11000

22000

3300

52800

 

 

Note: List of students admitted under RTE act during the session 2011-12 & 2012-13

Chairperson expressed that over the years ,the total expenditure may increase to a large amount.

I/C Principal has been asked to g et clarity whether this expenditure is to be met by ONGC or KVS.


(6)Safety Certificate for the School Building:

I/C Principal informed to the house that as per the guidelines of KVS(HQ) , Safety Certificate for the School Building is mandatory to be submitted . Time & again it was requested to ONGC to take necessary action for the early provision of the certificate. It is to be arranged by ONGC. No. of times reminder has been received by the Vidyalaya from KVS (HQ). Early action is required.

The House asked the I/C Pri ncipal to get detai ls about the appropriate authority to issue Safety Certificate for the School Building. Then, it will be provided as early as possible.

(7)Approval of Budget

Budget Proposal for the Year 2012-13 for school fund & VVN was presented and discussed in the house and approved.

(8)Academic Performance:

Detailed achievement of the school’s academic performance was presented to the house by the I/C Principal as:

CLASS

APPEARED

QUALIFIED/

PASSED

PASS%

I TO VIII

638

638

100%

IX

80

68

85%

X

72

70

97.2

XIA(Sc)

39

25

64.1

XIB(Art)

37

20

54.1

XIC(Com)

32

23

71.9

CLASS XI TOTAL

108

68

63%

XIIA(Sc)

32

27

84.4

XIIB(Art)

21

19

90.5

XIIC(Com)

18

16

88.9

CLASS XII TOTAL

71

60

84.51

 

Chairperson expressed dissatisfaction regarding class XI Results especially Arts stream. I/C Principal ensured better results during 2012-13 by following proper academic planning

(9)Project Allowance:

I/C Principal informed to the house that Project Allowance is bei ng given by KV ONGC Jorhat .

Chairperson suggested to get the circular regarding Project Allowance from KV ONGC Jorhat. On the basis of that circular further steps will be taken.


(10)      Career and guidance counseling for class XI & XII students.

I/C Principal informed that a counsellor is to be outsourced to conduct a programme on stress management for classes IX-XII and a programme on adolescent under NAEP.

The house approved to out source a counsellor for the above purpose .

(11)      Health check up:

I/C Principal informed that as per the KVS guide lines and for the betterment of the children , student health check up is to be done for each student in each term. So far no health check up could not be done in first term. It is to be taken up expediously. Further for second term it has to be taken up in the month of Jan 2013 as per schedule.

The house suggested to contact the concerned official in ONGC Hospital for conducting Medical Check up of students.

(12)      Service Contract Conservancy Services:

I/C Pri nci pal proposed for Inviting Bids for engagi ng Service Provider firm for providing Manpower through service contract for conservancy services

The house approved for I nviting Bids

(1 3)Purchases:

It was informed to the house:

x Interactive board along with the visualizer has to be purchased under DGS & D rates.

x Proposal for purchase of grass cutter of cost 30,000/- for up keeping Vidyalaya play grounds regularly

x For implementing E-Content programmes developed by KVS, 5 LCDs and other equipment are to be purchased

The house expressed the view that the above mentioned items can be purchased but engaging labour frequently for operating Gross Cutter may be more expensive to the Vidyalaya. Gross cutting can be done by ONGC manpower whenever required.

(14)Condemnation of stores:

Condemnation for the previous year under the head Furniture has already been done. Many items are pending for condemnation. It involves long process.

For condemnation of any store items, an auction committee can be formed ,the house suggested.


(15)Academic Progress & Planning:

I/C Principal informed to the house that on the basis of the results of Monthly tests/UTs/FA­I,FA-III,SA-I and HY, Action plan being taken up for low achievers so as to ensure better results in Board/Terminal exams as per details given below:

Action Plan for Better Results:

a)     Students have been divided into three groups Bright/average/below average.

b)    Each group will be given 2 hrs a day per subject.

c)     Stress to be given to Questions /Diagrams/ formula based Numerical/self

explanatory flow charts which are important from examination point of view.

d)    Motivating the children to bring difficult areas of their subject in the knowledge

of teacher, and teacher may plan accordingly.

e)     More & more interaction with students and boost their morale.

f)     Discussion of the previous year’s important questions.

g)    Parents counseling was also done during PTM

h)     Teachers are asked to adopt two students.

(i) For Bright students,Extra assignments other than text books,Self evaluation tests after each chapter will be arranged.

Dates for SA-I:

SA-I for classes I- X will commence from 10.09.2012

Internal Examination Results for the first term will be declared on 30.09.2012 CMP

x In the Primary Section the CMP initiative are being carried out systematically as per the direction of KVS HQ. Activity based teaching is stressed upon and worksheets are designed for all the classes.

x CMP Meeting was held on 19/07/2012 in K V ONGC, Jorhat

x Venue for the next CMP meeting, to be held in the month of September, would be K V Si bsagar


Tritiya Sopan Testing :

It was informed to the house that Tritiya Sopan Testing Camp for Guide – 2012 is being held at Kendriya Vidyalaya ,Missamari - from 22 to 24 Aug 2012 and Tritiya Sopan Testing Camp for Scouts – 2012 is being held at Kendriya Vidyalaya Lokra from 22 to 24 Aug 2012

Maths Olympiad:

15th KVS Junior Maths Olympiad will be held on 2.09.2012

Introduction of New Subjects

I/C Principal informed to the house that as per KVS revised admission policy, humanities students are to be offered any one of Political Science, Sociology or Psychology in lieu of Economics for those who are either opting for it or not eligible to take Economics. Political Science subject has been introduced in humanities stream from the session 2012-13. And a part time contractual teacher has been engaged for the purpose.

ELTAI Conference :

House was informed that 7th International and 43th Annual ELTAI Conference was held at Chennai. It was attended by Mr.Nilesh Ambedkar,PGT(Eng)-KV Sivsagar

Sports & Games:

. It was informed to the house that Regional sports meet is going to be held from 31.08.2012-02.09.2012. Students from near about 41 schools of Tinsukia Region are going to participate in the events of Athletics and Swimming. All necessary arrangement are to be done at school end.

Co-curricular activities‑

In addition to academics and various sports-games, there were many co-curricular activities conducted through the year.

x Student counci l has been formed and oath taki ng ceremony was done. x Slum Charity appeal is launched to support vulnerable people.

x Sadbhawna Diwas was observed through speeches, charity, and cultural event & interaction with different group of students.

x 66th Independence Day was celebrated in the school campus on 15th Aug.


x National Adventure Programme at Pachmarhi in December-2012: Registration of the students and teacher has been done.

x Maths activities are being taken up to celebrate Year of Mathematics.

(16)Staff Position:

I/C Principal updated the chairman about the joining of regular teachers in secondary level. Still there is shortage of teachers/miscellaneous staff in the Vidyalaya as per details given below.

x PGTs : PHYSICS, HISTORY , ECONOMICS x TGT: SSt, WET, SKT, Eng

x PRIMARY 02

x Sub staff -01

(17)Proposal /Purchases:

*      Mathematical Garden in school premises.

*      Introducing French language against Sanskrit in Class VI subject to minimum (20) no. of students available

*      Vidyalaya Patrika (2012-13) is being prepared and published (for Approval)

*      Printing stationary for new academic session.(For Approval)

*      Proposal for condemnation (2012-201 3).

(18)Parents & Teachers Association (PTA)

The Kendriya Vidyalaya Parent Teacher Association (KVPTA) was set up to promote co-operation of parents and teachers for improving the education facilities and programmes of the Vidyalaya and education in general.


(19)Planning for School traffic Safety: The following activities are suggested:

x Instructions regarding traffic safety in Morning Assembly session for the students x Session for the staff in staff meeting

x Written i nstructions about safety norms to the bus drivers.

x Selection of bus monitors and list will be retained by discipline incharge. x Organization of Quiz by library incharge

x To request Parents to teach their children the rules of traffic safety and school bus etiquette

x Do not pass other vehicles in a school zone. x Avoid driving into the school parking lot

(20)School Uniform:

I/C Principal informed to the house that

x KVS introduced New school Uniform . New school Uniform models are displayed on the Vidyalaya Website . I/C Principal has shown New school Uniform models to VMC members by LCD. When New school Uniform is available in Sivasagar, Parents and students will be informed to purchase . New School Uniform is compulsory for all students from 2012-13.

x ID Cards are issued to all students this year.

The meeti ng smoothly came to an end with concludi ng remarks by the chai rperson and a vote of thanks by M r.G.G.Reddy.

(U.S. Prasad )                                                                                                  (Sunita Kumari)

Chairperson                                                                                                    Member Secretary